Hire Guidelines

Access

• The key to the hall is accessed from a lock box.

Setting up

• If the other hall is in use, please consider your noise level.
• Public speaking system by arrangement only.
• Lectern in storeroom of large hall.
• Heat pumps/air conditioners are activated by pressing the button next to (or under) the control panel, and then adjusted using the control panel itself.
• The heat pumps will stay on for an hour before automatically switching off. If they are still running. when you leave, please press the button under the control panel to switch them off.
• Trestle tables in store rooms of both halls.

Catering equipment

• Ample amount of random mugs, plates and cutlery available.

Alcohol

• If your function includes the sale of alcohol, a special liquor licence must be obtained from the WBOPDC, in which case we provide a letter of consent.
• Please allow ample time for this process to be completed. Applications must be filed a minimum of 20 working days prior to the first event. The application form can be downloaded from the council website.

Clean up

• Please leave the hall as you found it, ready for the next party hiring the hall
• Use of the steriliser – please read the instructions on the steriliser carefully.
• Remove all waste to outside wheelie bin.
• Dry mop the floor.
• If necessary, wash floors with hot water and meths ONLY. Equipment in cleaning cupboard in small hall.
• Please only stack chairs back in fours; use the trolley, it is easier.

Closing down and locking up

• Check all lights are off, including those in store cupboards.
• Check all doors and windows are locked.
• Check speaker system is off, is locked in its cupboard and key hung back.
• Put the key back into the lock box and secure it.